U.S. CITIZENS ONLY! Due to the nature of our research and the necessity to obtain security clearance, the Engineering division of Southern Research is only permitted to consider and hire U.S. Citizens for this position. Permanent Residents and Visa-holders are not eligible for employment. Please keep these restrictions in mind when reviewing our engineering opportunities.
The Associate Project Coordinator will be responsible for providing administrative and project support working closely with Division Leadership, assigned project team members, program managers, and customers for the business operations of the Engineering Division.
This position is responsible for providing general administrative and project support by assisting in the day-to-day general operations of the Engineering Division, project planning, and scheduling project tasks. Duties include managing corporate travel bookings and expense reporting, client meeting support, monitoring project budgets, identifying potential budget shortfalls and overruns, compiling and evaluating data; preparing project and budgetary reports. Individuals in these roles will work closely with assigned project team members, program managers, Department Director(s), Division Vice President, and the customer.
Others may be added
General administrative support for the Engineering Division
Travel program ownership
Monitor and evaluate project execution, may conduct specific project cost estimating and analysis; and may schedule resources.
Track project budgets and percent completions for early signs of budget shortfalls and overruns.
Work with project managers to raise awareness of developing financial problems. Report routinely to the Director regarding those problems.
Contact and work with clients, project partners, and subcontractors as needed by project directors to support the management of projects.
Perform editorial review of project and other documents to improve quality of submittals.
Organize and maintain corporate documentation, correspondence, confidential employee files and training records, customer file, supply inventories, and Division paperwork.
Serve as centralized point of contact for employee onboarding, marketing initiatives, procurement, IT support, meeting organization, security logistics, report generation, and office functionality.
Responsible for report generation, routine correspondence, department presentations, and tracking of various matrices / projects.
Create, format, prepare, and maintain reports, papers, graphics, and presentations required by Division and Project Managers in a timely manner.
Ensure continuation of communication in the absence of leadership to team and interpret requests and implementation efforts in an efficient and timely manner.
Maintain Division cell phones, distribution/ phone lists, organizational charts, leadership calendars/ scheduling, travel arrangements, Division social media account(s), and record keeping systems.
Perform other administrative support duties as may be required by Division leadership and other department managers.
Skilled in general administrative duties
Experience booking travel and processing expense reports
Enter data into spreadsheets and perform financial and statistical calculations.
Prepare project and budget reports by drafting sections of reports, tabulating data, and incorporating tables and sections from other authors.
Demonstrate excellent communication skills (written, oral & interpersonal).
Demonstrate strong organizational and computer skills.
Demonstrate excellent attention to detail.
Demonstrate excellent time management skills with the ability to troubleshoot and problem solve.
Ability to anticipate problems and proactively resolve potential blockers.
Ability to follow through on assignments in a timely manner.
Strong interpersonal skills, planning ability, problem solving, and ability to multi-task.
Performs other duties as required by supervisor
US Citizenship required.
Must be able to obtain/maintain security clearance at a level equivalent to Department of Defense (DOD) SECRET
Knowledge and ability to use the fundamental concepts, practices, and procedures of the particular field of specialization.
Effective verbal and written communication skills
Detail oriented; possess excellent planning and organizational skills; inquisitive.
Excellent interpersonal and verbal/written communication skills.
Must be capable of working with individuals at all levels within and outside of the organization
Demonstrated ability to utilize a variety of computer programs including MS Office Suite, Access or other database tools.
Proficient with Excel and other spreadsheet programs
Active US Security Clearance
Organizational Core Values
Integrity – We adhere to a code of sound ethical behavior that builds trust and confidence in all we do. We clearly communicate expectations and provide reliable results and candid feedback to our employees, customers and stakeholders.
Safety and environment – We are an environmentally conscious, safety first organization. We value our employees and our planet and conduct our business consistent with that priority.
Excellence – We understand and consistently meet or exceed our internal and external customer’s expectations. We are accountable for timelines, quality and cost.
Individual and community focused – We promote an open, collaborative and supportive environment by respecting the rights and contributions of every individual. We openly communicate information and ideas to our stakeholders; customers; employees; and the larger community.
Innovation – We explore ideas and create solutions to global needs. We use science and engineering to solve the world’s most difficult problems.
Job Specific Behaviors
Attention to Detail - Ensures details of assigned tasks are followed.
Stress Tolerance - Maintains effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements or cultures.
Quality Orientation - Accomplishes tasks by considering all areas involved; no matter how small; showing concern for all aspects of the job; accurately checking processes, procedures and tasks; being watchful over a period of time.
Attendance / Punctuality - Is consistently at work and on time
Planning and Organization - Systematically identifies issues to be addressed and plans a course of action for self to ensure the accomplishment of specific objectives.
Technical Expertise - Applies functional knowledge, skills, experience and judgment to accomplish a result, serve customers better and contribute to the organization’s intellectual capital.
Work Environment & Conditions
This position involves work in an office and laboratory environment and could require the use of personal protective equipment (PPE) including:
Hearing protection (varies based on tasks)
In performing the work for this position, the engineer must be able to:
Perform work utilizing a computer for extended periods of time.
Sit for extended periods of time without being able to leave the work area.
Stand for extended periods of time without being able to leave the work area.
Up to 10%; occasional overnight travel may be required.