Portland Maintenance Planner/Scheduler
The Planner/Scheduler position is responsible for the effective execution of all maintenance work control processes. He / she is responsible to the Maintenance Manager for the efficient and effective use of planning and scheduling all resources to conduct maintenance activities which result in minimum downtime and maximum productivity. In order to fulfill these responsibilities in the most effective manner, the Planner/Schedule is empowered to manage work priority, develop job plans, define parts and material, define crafts and skills and engage the proper resources to develop a safe, effective and efficient work control plan. In addition, the Planner/Scheduler provides the equipment-related expertise and technical guidance on improving Preventive Maintenance activities.
Duties and Responsibilities
Planner/Scheduler once a valid work request is submitted will prioritize, plan, schedule and follow –up on accuracy of the job plan for all planned (PM, Pdm and corrective) work. The focus is not day to day but is to be proactive and optimize workforce productivity and minimize plant downtime by managing work 2 weeks to 1 month in advance. In performance of these duties the planner/scheduler has the following responsibilities:
Principle contact and liaison between the maintenance department and operation planning. They ensure the area, department or facility in which they are assigned receive professional maintenance service in a timely manner to ensure high equipment availability and performance.
Review all planned work request from assigned area and determine validity and accuracy of information and engage the appropriate resources to set a preliminary priority. (Note; emergency work orders are not processed by planner/schedulers)
Reviews work request for accuracy and clarity: clear scope of work, realistic completion date, proper lead times, correct equipment identification, proper charge number (if applicable), proper authorization, and discuss details with originator of the work order.
Review the work to be performed and determine the best way to accomplish the work. They will consult with Leads, Supervisors, Originator, Production Supervisors, Planner/Schedule and Stores as necessary.
Obtain and organize all information required for the mechanics to perform the work: drawings, vendor manual, supplemental instructional materials, special procedures, and other file material which is appropriate. Verifies all material, information, tools and labor are available prior to scheduling.
Identifies and secures all parts and material required to complete the work by providing stores a Bill of Material for the work order and any special kitting instructions.
Work with Stores to manage spare part usage to maximize turns but minimize risk of using critical spares.
Determine and identify any vendor delivered service for the work order. (i.e., contract vibration service or alignment service)
Provide a total cost estimate for the work to be performed: labor, material, and outside services.
Manage the status of work control and backlog for work order submission to work order completion. Status may include: waiting for planning, waiting parts, ready to schedule, scheduled, etc.
Works with Maintenance leads, supervisors and planners to determine resource availability and work to level the work force.
Develops a preliminary workforce schedule by crew ensuring all skills requirement and resource availability is met.
Actively participate in scheduling meeting with operation partners to finalize priority of work orders, optimum downtime windows, and necessary lead times.
Follow up and communicates schedule to all resources: maintenance, production, outside services, stores and engineering.
Manage a backlog of work orders which require major or significant portion of the facility to be shutdown.
Continuously improves the job estimate, planning and scheduling by receiving feedback from maintenance supervisors, maintenance leads, production supervisors, engineers and production planners.
Keep accurate metrics on the performance of planning and scheduling functions and provide timely reports to the maintenance manager.
Maintain and continually update EAM CMMS software records for the facility in order to provide accurate time and cost detail by asset, department and mechanic.
Reports to maintenance manager.
Works closely with operation supervision and operation planning.
Works closely with maintenance leads and supervisors.
Works closely with stores and purchasing personnel.
Works closely with assigned outside services supervisors.
Works closely with engineering personnel.
Works closely with other planner/schedulers.
Interfaces with safety and environmental resources for specific concerns.
Requirements, Qualifications, and Selection Criteria
Should have good written and verbal communications skills and have demonstrated the ability to be approachable and tactful.
Good math skills and computer skills.
Good organizational skills. Demonstrated organizational and planning skills.
Demonstrated ability to write and provide simple and accurate instructions.
Demonstrated ability to read standard blueprints, machine and process drawings. Have the ability to sketch or redline existing drawings.
Knowledge and understands the maintenance processes and proper use of the work order system, planning and scheduling and storeroom processes.
Can manage multiple priorities or projects simultaneously and keep them progressing to completion.
Must have a reputation which is respected by production, maintenance labor, maintenance management and store personnel.
Darigold is known for delivering fresh, high quality, value-added dairy products to people, & customer-driven solutions to organizations, all around the globe. We are the 5th largest dairy Co-Op in the US & one of the largest privately held organizations headquartered in Seattle, Washington. We produce over 10 billion pounds of milk every year! Since 1918, our Farmer-owners have taken great pride in producing nutritious dairy products with unsurpassed quality. Our work environment provides a results driven, collaborative space, with open & transparent communication, & a culture of celebrating everyone’s wins. Our mid-size private business model provides the ability to have dynamic involvement at all levels of our organization. We’re also proud to say we offer an excellent Total Compensation Package & a few other unique perks to our industry!
At Darigold we embrace diversity & welcome all qualified applicants regardless of race, color, national origin, sex, gender identity and expression, age, sexual orientation, veteran status, disability, marital status, creed, religion, genetic information or any other characteristic protected by federal, state or local law- We’re proud to say we are an Equal Opportunity and Affirmative Action Employer.
As a condition of employment applicants offered a role will be required to successfully pass our pre-employment background screen, receive a negative drug screen result & confirm eligibility to work in the U.S. We participate in