Assistant, Program Development & Quality Assurance
University of the Fraser Valley
Abbotsford, BC
Duties & Responsibilities

The Program Development Assistant assists the Associate Director, Program Development and Quality Assurance to support program developers, improve academic quality assurance mechanisms, and promote innovative curricular design. As a member of the Office of the Vice Provost, the Program Development Assistant is expected to maintain a high level of professionalism. Exercising initiative and sound judgement, the duties of the incumbent will include:

Meeting preparation including the recording and distribution of minutes as well as completing appropriate follow-up such as circulation of reports and other documents
Compiling information for academic program development including research into labour market data and comparable programming
Assisting with the development of student surveys including the use of Regard or other survey software;
Compiling draft and final program proposals and supporting material (often very large documents)
Coordinating and submitting of program proposals to the appropriate committees according to UFV procedures and timelines
Acting as a key point of contact for new program proposals between the program developers, Deans’ offices, department heads and department assistants, Senate and Senate committees; and providing information or referrals as appropriate
Coordinating special events such as site visits for proposed new programs or institution-wide workshops which will require attention to a variety of organizational and logistical details
Coordinating the records management activities for the office and maintenance of the departmental web site; and
Assisting other members of the Office of the Vice Provost as needed
Working at multiple UFV campuses and occasional evening work is required.

Completion of a Bachelor’s degree in a relevant field from a recognized post-secondary institution (relevant fields include Business, Communications, English or equivalent)
Minimum three (3) years of experience in a post-secondary or similarly complex organizational environment, preferably at the senior assistant level
Advanced knowledge of Microsoft Office applications (including Word, Excel, Access, Publisher, Outlook) required
Well-developed computer-based research and editing skills
Well-developed interpersonal and written/oral communication skills
Good working knowledge in web design is required; MyWeb preferred
Good working knowledge of current office practices and procedures is required
A clear understanding of boundaries in the workplace is required
Demonstrated ability to remain calm under pressure, manage competing priorities, and be highly resourceful and organized
Demonstrated ability to maintain confidentiality
Demonstrated ability to work effectively both independently and in a team environment and to work collaboratively, exhibiting respect for all colleagues
Event planning experience is an asset
Knowledge of UFV internal governance structure and processes, and of the BC post-secondary system preferred