Objective & Relationships
CITY OF JANESVILLE DIVERSITY STATEMENT:
The citizens of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place".
Under general supervision and guidance of the Recreation Director and guidance of the Administrative Assistant I and Recreation Programmers, the Recreation Intern is responsible for assisting with program planning and supervision and office assistance.
Reports to: Recreation Director
Works with Recreation Division employees on a regular basis and communicates with other City employees, professional staff, customers and the general public.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Recreation Programming: Attends relevant meetings; Plans, coordinates, schedules, implements, and supervises Recreation Programs/Events; Shadows and/or fills in for various seasonal positions as needed; Completes program evaluations.
Marketing: Designs and creates various publicity materials; Uses social media marketing; Obtains sponsorships/donations; Understands policies and procedures.
Facility Operations & Maintenance: Assists with office coverage, including proper phone protocol, participant registrations, facility bookings, and record keeping; Reviews operational manuals and maintenance procedures; Shadows and assists with maintenance of facilities; Assists with program and facility supervision.
Budgeting & Fiscal Management: Learns budgetary procedures; assists with employee payroll and time card management; purchases supplies and materials.
Personnel Supervision & Management: Assists with hiring and evaluation of employees; Solicits and helps with volunteer management; Assists with staff training sessions; Responsible for proper documentation of injuries and accidents.
General: Acts as a professional staff member; participates in facility orientations; familiarizes self with city policies and procedures; communicates issues to Supervisor; other related duties as assigned.
Major Project: Plans and executes a major project determined mutually.
The requirements listed below are representative of the knowledge, skill and/or ability required to perform the essential duties of the position.
Education, Certifications and Experience:
Must be 18 years of age or older and majoring in Recreation Management or related field.
Current CPR, First Aid, and AED certifications or willing/able to obtain.
Possess or ability to obtain a valid State of Wisconsin driver's license.
Recreation programs, events and facilities management.
Basic proficiency in Microsoft applications, including Excel, Word, Power Point, and Outlook.
Excellent organizational, analytical, judgement and problem solving skills
Effective interpersonal skills.
Ability to follow City/Department/Division policies, and make sound decisions.
Ability to operate various office equipment, including computer terminal and printer, photocopy machine, calculator, computer cash register and computerized registration and facility booking software (ActiveNet).
Ability to work evenings, weekends, and holidays as needed.
Ability to establish and maintain effective working relationships with City employees, Division professionals, City staff, customers and the general public.
Ability to communicate effectively, both in verbal and written form and to follow verbal and written instructions.
Ability to work with minimal supervision and within the boundaries of responsibility.
Maintain a positive behavior and professional demeanor at all times; address resident and customer concerns in a helpful, courteous manner.
Ability to work effectively as part of a team.
Ability to interact with a diverse group of individuals.
Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor.
EQUIPMENT, INSTRUMENTS AND MACHINES:
Machinery and equipment including a personal computer, printer, telephone, fax machine, copier, scanner, recreation-based software, cash register, computerized registration and facility booking software and other standardized or specialized office equipment.
The physical demands described here are representative of those that must be met by any an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time, but may, on occasion, be required to stand for sustained periods of time while completing work. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 50 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks.
The employee may, on occasion, be exposed to outside weather conditions, including extreme heat and extreme cold. The working conditions in the office environment are comfortable. The noise level in the office environment is generally quiet to moderately noisy.
The above statements are intended to describe the general nature and level of work being performed by people assigned this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Janesville, Wisconsin is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.