TMD - Purchaser IV (00008198)
Organization: TEXAS MILITARY DEPARTMENT
Primary Location: Texas-Austin
Work Locations: Camp Mabry Training Site 2200 W 35th STREET Austin 78703
Job: Office and Administrative Support
Employee Status: Regular
Standard Hours Per Week: 40.00
Travel: Yes, 5 % of the Time
State Job Code: 1933
Salary Admin Plan: B
Salary (Pay Basis): 4,600.00 - 5,000.00 (Monthly)
Number of Openings: 1
Overtime Status: Non-exempt
Job Posting: Nov 26, 2019, 5:07:46 PM
Closing Date: Dec 10, 2019, 11:59:00 PM
APPLICATIONS SHOULD BE FILED ONLINE THROUGH CAPPS RECRUIT AT:
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Applicants may submit applications through Work In Texas (WIT), however applicants must complete the supplemental questions in CAPPS Recruit to be considered for the position. In order to complete the supplemental questions, please register and/or login to CAPPS Recruit and access your profile. Go to CAPPS Recruit to Sign In (Link: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en)
NOTES TO THE APPLICANT:
Your job application must be complete and thorough including responding to all the supplemental questions. Your application must contain complete job histories, which includes job titles, dates of employment, name of employer and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Who We Are: The Texas Military Department (TMD) is commanded by The Adjutant General of Texas, the state's senior military official appointed by the governor, and is comprised of the Texas Military Department (State & Federal Civilian Employees), the Texas Army National Guard (TXARNG), the Texas Air National Guard (TXANG) and the Texas State Guard (TXSG).
Our Vision: America’s premier state military organization comprised of professional mission-ready forces, fully engaged with our communities, and relevant through the 21st century.
Our Mission: Provide the Governor and the President with ready forces in support of state and federal authorities at home and abroad.
BRIEF POSITION SUMMARY
Performs highly complex (senior-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing bid specifications; preparing procurement documents; and overseeing the maintenance of detailed records of items purchased, received, prepared, and issued. May train others. Reports to the Purchasing Manager and works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
Work hours are 8:00AM to 5:00PM, 40-hour week, Monday – Friday.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
Processes requisitions in an automated purchasing system in compliance with established rules, laws, policies and procedures. Reviews requisitions for completeness and compliance with applicable requirements prior to processing invitations for bid, requests for proposals, and other solicitations. May assist in the assignment of requisitions.
Monitors legal and regulatory requirements pertaining to purchasing. Determines most applicable and cost-effective purchasing method for obtaining goods and services.
Prepares, reviews, and tracks purchase orders and identifies supplies that meet users’ needs while adhering to all state purchasing requirements and agency procedures. Coordinates with agency requestors to provide order status and determine acceptable substitutions when necessary.
Tracks the status of requisitions and purchase orders.
Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to identify, manage and resolve purchasing related issues. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of goods or services.
May report purchases, awards, and vendor performance, as required by agency procedures and state rules and regulations.
Prepares competitive solicitations, manages the procurement cycle and maintains procurement records. Reviews and tabulates bids and orders to determine the lowest and best bids or bids that provide the best value and recommends and makes contract awards.
Maintains and reviews purchasing and procurement records and the maintenance of files.
Facilitates compliance with the agency’s good faith effort criteria, promoting the utilization of HUB vendors for all procurements when possible.
May be cross trained to perform other section tasks in specialized purchases, procurements, and contracts. Assists with special projects.
Complies with division and/or agency training requirements.
Keeps management appropriately informed of ongoing activities and critical matters affecting the operations and well-being of the agency.
Demonstrates a spirit of teamwork and support for other members of agency staff while upholding the agency’s core values.
Adheres to all agency personnel policies and performs related work as assigned.
Attends work regularly and observes approved work hours in accordance with agency state employee policies & procedures handbook.
May occasionally work evenings, weekends or holidays.
Performs related work as assigned.
Graduation from an accredited four-year college or university is required (substitution allowed).
Graduation from an accredited four-year college or university with major course work in Business or Public Administration or a related field is preferred.
Four years of experience working in the procurement of goods and services is required.
Experience using Microsoft Office applications to include Word,Outlook and Excel is required.
Certification as a Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Developer (CTCD); candidate must have the ability to obtain certification within six months of employment.
Experience with CAPPS (Centralized Accounting and Payroll/Personnel System) and iEMS (Integrated Engineering Management System).
Experience with State agency procurement processes and procedures.
Experience in developing formal and informal bid solicitations.
Additional years of experience working in the procurement of goods and services may substitute for required education on a year-per-year basis up to 4 years.
REGISTRATION, CERTIFICATION OR LICENSURE:
Valid driver's license is required. *The ability to obtain a Texas Driver's License will be required within first 30 days of employment. A satisfactory driving record is required for driving state or federal vehicles to conduct agency business.
Must be able to obtain a Common Access Card (CAC). Selected candidate must pass a federal security background investigation. The process includes a National Agency Check and Inquiry (NACI) and fingerprinting. New employees must complete and sign the Office of Personnel Management (OPM) Form SF85.
The Immigration Reform and Control Act of 1986 requires all new employees to present proof of eligibility to work in the United States within three (3) days of being hired. The Texas Military Department participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization; For more information, see: E-Verify Post
Upon hire with the State of Texas, males between the ages of 18 through 25 must provide proof of registration or exemption with the Selective Service. For further information, visit the Selective Service website at https://www.sss.gov/RegVer/wfVerification.aspx.
KNOWLEDGE, SKILLS AND ABILITIES
Local, state, and federal laws and regulations relevant to the Contracting and Purchasing team; and of the principles and practices of public administration.
Purchasing and procurement methods and procedures, of state procurement principles and practices, of assigned commodities and products on the open market, of supply sources, and of the principles of business administration and of accounting.
Using Microsoft office programs such as Outlook, Word, Excel, Access, Power Point.
Working with complex spreadsheets and databases.
Communicating effectively both verbally and in writing.
Planning, organizing and prioritizing tasks.
Using standard office equipment and software.
Adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Make mature, objective decisions and identify areas of potential problems.
Perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Perform assigned duties and improve work habits and/or output.
Complete assigned work, on time, neatly and with infrequent errors.
Interpret policies, procedures, and regulations.
Provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
Work and cooperate with others in a team environment.
Manage multiple tasks.
Stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 5% of the time, primarily within the State of Texas.
Operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
PHYSICAL/ WORKING CONDITIONS
Work is typically performed in a sedentary office setting involving sitting, standing and walking to perform job duties. Work requires extensive use of a personal computer and telephone. This position may periodically require the ability to lift, carry, move and/or set up equipment and materials that weigh up to 25 pounds.
VETERANS EMPLOYMENT PREFERENCE
If you qualify for a Veteran Employment Preference, it is mandatory that you provide the required documentation at the time of applying. Documentation must be provided before a Veteran Employment Preference can be granted.
Currently Serving U.S. Military Member - Statement of Service Memo;
Veteran – DD Form 214 (or Equivalent) or;
Surviving Spouse of a Veteran who has not remarried - Marriage Certificate and DD Form 1300 or;
Orphan of a Veteran who was killed during active duty – Birth Certificate and DD Form 1300
Disabled Veteran - VA Civil Service Preference Letter
Use your military skills to qualify for this position or other jobs. Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the following fields or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are highly encouraged to apply:
United States Army – 92Y Unit Supply Specialist
United States Navy – LS Logistics Specialist
United States Coast Guard – SK Storekeeper
United States Marine Corps – 0431 Logistics/ Embarkation Specialist
United States Air Force – 2S0X1 Material Management
Additional Military Crosswalk information can be accessed at: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_ProgramManagement.pdf
Contact TMD’s Veteran's Liaison, Carlos Cardozo if you have questions at (512)782-6822 or HR@military.texas.gov
The Texas Military Department does not discriminate of the basis of race, color, national origin, sex, religion, age, genetic information, or status as an individual with a disability or protected veteran status in employment or in the provision of services.