Job ID #:
12149 Location: Newport News, VA
Clerical/Admin. Division: Accelerator Ops, R & D
Term Education Required: Bachelors Degree
2+ years Relocation Provided: No
ONE YEAR TERM POSITION
MARCH 4, 2020
$51,200 - $76,800 (SA I)
You ‘matter’ to us! Our diverse team at Jefferson Lab includes more than 700 people, comprising physicists, engineers, computer professionals, technicians and more. From probing the basic building blocks of matter to performing advanced computing and applied research, we are on the leading edge of science and technology. If you are looking for a great job in a unique place where your contributions truly matter, consider Jefferson Lab!
We are currently seeking a Documentation Coordinator
The cavity and cryomodule prototyping and production projects being pursued by JLab’s SRF Institute along with various Accelerator Division departments require that a substantial quantity of procedures and process control documents (travelers) be generated, edited, reviewed, and processed/converted for use on-line. This documentation is an integral component of the QA program for the SNS Proton Power Upgrade (SNS-PPU) and LCLS-II HE production efforts and CEBAF accelerator improvement efforts to which the lab is committed. Integration of this documentation with an on-line database (Pansophy) that captures and archives production data and provides for process control, is vital to successfully meeting the goals of these projects. The documentation coordinator will support the Institute’s efforts by creating, editing, processing, managing and integrating project documentation in support of cavity and cryomodule production and research.
Essential Job Functions:
Develop techniques that will facilitate rapid composition and revision of technical procedures, travelers, and other online documentation
Assist in the creation and editing of project documentation to maximize clarity and effectiveness as defined by responsible managers
Process and convert travelers from native format (MS-Word) to web-based format (HTML, CFML) and participate in developing techniques to automate this process
Create appropriate database tables that reflect the requirements of the traveler input fields, verify accurate operation of the database and traveler graphical user interface (GUI)
Maintain version control mechanisms and procedures applicable to all project documentation
Interact with Institute staff at all levels to define quality standards and to ensure that all documentation adheres to those standards
Ensure that all completed documents meet the interface standards of the Pansophy system and all documentation is integrated with the lab's document management system (DocuShare).
Education, Certifications and Experience:
Relevant BA degree + 2 years relevant experience or equivalent combination of education and experience in English, Communications, Journalism, or Technical Writing
Knowledge, Skills, Abilities:
Expert with word processing and page composition software.
Expert with import and manipulation of graphics files.
Experienced in composing and processing technical documentation.
Experienced with html composition and editing tools (e.g., Adobe Dreamweaver, ColdFusion Builder, Visio and creation of Web pages.
Experienced with version-controlled maintenance of files and directories.
Experience with document storage and retrieval systems.
Demonstrated ability to interact efficiently and professionally with technical staff.
Able to organize and prioritize multiple tasks effectively.
- Ability to comprehend and follow instructions
- Ability to compose letters, outlines, memoranda, reports and other documents
- Ability to understand, remember, and communicate information and make decisions
- Ability to understand complex problems and to collaborate, explore and implement alternative solutions
- Ability to prioritize, organize and complete complex and varied tasks
- Ability to think analytically
- Ability to traverse across various locations on the laboratory site and access work areas
- Ability to work at a computer for extended periods
- Ability to lift up to 10 pounds frequently and 25 pounds occasionally
- Ability to open files and cabinet drawers, stoop and bend
- Visual capabilities sufficient to use computer workstations, read documents, and see safety alarms
- Auditory capabilities to hear safety alarms
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program. Generally, such programs include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States.