TDHCA - Purchaser
TEXAS DEPT OF HOUSING AND COMMUNITY AFFAIRS
Austin, TX
TDHCA - Purchaser (00006704)

Organization: TEXAS DEPT OF HOUSING AND COMMUNITY AFFAIRS

Primary Location: Texas-Austin

Work Locations: TDHCA physical address 221 East 11th Street Austin 78701

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

Travel: Yes, 5 % of the Time

State Job Code: 1933

Salary Admin Plan: B

Grade: 18

Salary (Pay Basis): 4,166.67 - 4,583.34 (Monthly)

Number of Openings: 1

Overtime Status: Exempt

Job Posting: Oct 15, 2019, 2:56:00 PM

Closing Date: Ongoing

Description

GENERAL DESCRIPTION:
Performs highly complex (senior-level) purchasing and contract management work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services; work involves developing and evaluation of a broad range of contracts for the Department.

SPECIFIC JOB RESPONSIBILITIES:
  • Requisitions and orders commodities and services by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
  • Ability to write specifications for complex procurements, as well as able to express the end users need in a clear and concise manner.
  • Reviews requisitions for completeness and compliance prior to processing invitation for bids, request for proposals, request for offers, and request for qualifications.
  • Prepares, reviews, and tracks purchase orders.
  • Coordinates risk assessment processes, needs assessments, and oversight for monitoring and planning.
  • Negotiates contracts and recommends annual contract awards.
  • Monitors legal and regulatory requirements pertaining to purchasing, procurement, and contract management.
  • Ability to provide and present detailed information regarding procurement and contract status.
  • Responsible for becoming fully knowledgeable of the Department's Enterprise Risk Management Program and its effect in the Financial Administration division, including performing risk assessments of the section's high impact processes and identifying and communicating controls to mitigate unacceptable risks
Qualifications

EDUCATION/EXPERIENCE:
  • Prefer Certified Texas Contract Manager (CTCM) and Certified Texas Contract Developer (CTCD) certifications.
  • At least three years’ experience in preparing and writing complex specifications.
KNOWLEDGE, SKILLS AND ABILITIES:
  • Knowledge of purchasing and procurement methods and procedures, of state procurement principles and practices, of supply sources, and of principals of business administration and accounting.
  • Preparing and writing specifications for complex procurements such as IFB, RFP, RFO, and RFQ.
  • Ability to evaluate contracts and recommend future status; to interpret policies, procedures, and regulations; to evaluate fiscal data for reasonableness, necessity, and conformity with contract requirements; to write and edit contract requirements and specifications; to negotiate features of a contract; and to communicate effectively.
PHYSICAL REQUIREMENTS:
This classification functions in a standard office environment. Ability to drive and travel as needed. Will need to move about the office to access file cabinets, use office machinery, attend meetings in various offices and conference rooms, etc. Must be able to communicate and exchange accurate information via phone, computer, and in person. Must be able to observe and evaluate data in a variety of formats, including hard copy, electronic, and various media formats. Must be able to work non-standard hours including the ability to work beyond 40 hours per week as needed and in compliance with the FLSA.

OTHER:
Must be willing to work in a non-smoking environment and adhere to all applicable Department policies and procedures. Must be willing to work overtime if necessary which may include nights and weekends. Must attend work regularly and adhere to approved work schedule.

IMPORTANT INFORMATION FOR THE CANDIDATE:
  • Official transcripts or other minimum requirement validations will be requested of final applicants.
  • Criminal background checks will be conducted before an offer of employment is extended.
We fully recognize, honor and enforce the Uniformed Services Employment and Reemployment Rights Act (USERRA) and encourage opportunities to hire Veterans, Reservists and Guardsmen.

Males born on or after January 1, 1960, between the ages of 18-26, will be required to present proof of Selective Service System registration on the first day of employment or proof of exemption from Selective Service registration requirement.

The U.S. Immigration Reform and Control Act of 1986 requires new employees to present proof of identity and eligibility to work in the United States. Failure to provide this information within the required timeframe will result in the offer being rescinded.

Thank you for considering employment at the Texas Department of Housing and Community Affairs! The Texas Department of Housing and Community Affairs is an Equal Employment Opportunity employer.