- Master's Degree
- High School Diploma or GED
- Driver's License
- Data Entry
- Clerical Experience
- Life Insurance
- Disability Insurance
- Health Insurance
- Gym Membership
- Vision Insurance
Effective July 1, 2020 the wage for this position increased by 1%.
The wage listed in this job posting reflects the increase.
This position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.
This position is a Statewide On-call position and will be filled with multiple individuals in the following locations across the State, these position will work full-time hours:
Anchorage, Juneau, Fairbanks, Bethel, Craig, Delta Junction, Dillingham
Homer, Kenai, Kodiak, Wasilla, Nome, Petersburg, Sitka, Tok
Pay will be determined by the location the applicant is selected in, and will be discussed at time of hire.
What you will be doing:
As part of the COVID response team at the Division of Public Health, the position will be entering high volume of patient demographics as well as mailing out subsequent reports. The position is responsible for answering phones and screening visitors. The position will also send back shipper boxes, file paperwork, and enter payroll for the lab.
Our organization, mission and culture:
The Division of Public Health's mission is to protect and promote the health of Alaskans.
The Division of Public Health Office Assistant core functions:
Support of disease control and prevention programs, maternal child and family health programs, environmental health programs, and epidemiological programs. Office Assistants II (OAII) fill the role of pre-analytic patient demographic entry for clinical testing performed by the microbiologist staff to support these programs. They play a critical role in ensuring the demographic information is entered prior to testing by the microbiologist staff.
OAIIs are trained in ensuring the integrity of protected health information by being diligent when entering demographic information and sending out results. The OA IIs also ensure quality assurance by fulfilling supply requests and mailing out those supply requests following Federal shipping regulations and practices.This ensures providers will have the correct materials they need to collect samples and send them to the lab for testing.
Ensuring the State of Alaska's best business practices are followed; expenditure processing and tracking, making sure that vendors adhered to established policies and that the State is being charged accordingly. The position also monitors inventory to ensure optimal usage of supplies and limit waste.
The benefits of joining our team are:
The Division of Public Health is recruiting for multiple positions located all over the state. Location will be determined based on the selected applicant. Working in Public Health is notoriously eye-opening in terms of the depth and broadness of our activities to enhance the health of Alaskans.
The working environment you can expect:
The Division of Public Health values Respect, Accountability, Human Potential and Integrity. These are some of the things that you can expect working in any of our offices.
Who we are looking for:
Competencies that are desired/contribute success in this position:
Demographic Entry: The incumbent has the shared responsibility of entering all patient demographics for samples received at the Lab, Epidemiology and Public Health Nursing. This can involve several hundred patient requisitions received daily. It is high volume and the position has to juggle constant interruptions while performing the demographic entry. Applicants must be proficient in data entry.
Shipping supplies and empty boxes to providers: The incumbent is required to fulfill supply requests and to send out boxes to providers. This can also include a high volume of mailings as well as monitoring the supplies sent out to ensure continual ability to fulfill orders so as to ensure providers have the collection media needed to collect samples. The position is also responsible for mailing out completed reports on a daily basis. The incumbent must be comfortable when handling testing supplies and boxes be sent back to providers.
Tracking orders: The position tracks orders placed at the lab and ensures all items are received. Once that is verified, the incumbent codes invoices and submits them to the Department fiscal portal for payment processing. The incumbent should have a general knowledge of accounting principles and finance.
Frequent interruptions: The position has to deal with constant interruptions to their work flow while still being able to refocus back to their tasks. The incumbent has to be able to focus on demographic entry while answering phone calls, dealing with visitors and vendors. The position also shares responsibility for entering employee timesheets into IRIS HRM.
A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
To view the general description and example of duties for an Office Assistant II please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs
High school diploma or the equivalent.
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.
Additional Required Information
Effective June 1, 2020 all General Government positions are converting to a bi-weekly pay schedule (paid every two weeks). The salary listed in this job posting reflects a bi-weekly salary amount.
For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to email@example.com.
For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
For specific information in reference to the position please contact the hiring manager at:
Name/Title: Yolanda Inga, Adminstrative Assistant II
Phone: (907) 269-4635
Fax: (907) 269-5446
Careers with the State of Alaska offer MANY benefitsThe following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits. (Please note this video is specifically designed for new State Employees.)Insurance Benefits Health insurance, which includes employer contributions toward medical/vision/dental The following employee groups are under AlaskaCare Benefits administered by the State: See http://doa.alaska.gov/drb/programs/index.html for additional information. AVTEC Confidential Correctional Officers Marine Engineers Mt. Edgecumbe Teachers Supervisory Unlicensed Vessel Personnel/Inland Boatman's Union Exempt employees (not covered by collective bargaining) The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information. General Government Labor, Trades and Crafts Public Safety Employees Association Masters, Mates & Pilots Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance Benefits Group-based insurance premiums for Term life (employee, spouse or qualified same sex partner, and dependents) Long-term and short-term disability Accidental Death and Dismemberment Long-term care (self and eligible family members) Supplemental Survivor Benefits Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expensesRetirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS) Matching employer contribution into a defined contribution program (new employees) Employer contribution into a defined benefit or defined contribution program (current employees) Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security Option to enroll in the Alaska Deferred Compensation Program Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment optionsSee http://doa.alaska.gov/drb/retirement/index.html for additional information Paid Leave & Other Benefits Personal leave with an accrual rate increase based on time served Eleven paid holidays a year Gym discounts at participating fitness providers in multiple locations throughout the state.See http://doa.alaska.gov/drb/ghlb/employee/health/gymListing.html for additional information