Title: Project Manager
Studio: Assigned Studio
Reports To: Studio Leader
Project Manager will represent KLH Engineers in main communications with the client from initial project efforts, throughout entire design activities, construction activities and post project follow up. They will manage the design team to perform design of the project including communication of design roles, schedule and quality control as well as monitoring client satisfaction, accounts receivable and profitability. The Project Manager will report the status of project and team performance to the team and Studio Leader.
Applicants must have an engineering background and experience in the Architectural, Engineering and Construction (AEC) industry.
II. Essential Duties & Responsibilities
Process; Implementing the project
Define the scope of the project in collaboration with senior management/team members
Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
Determine the resources (time, money, equipment, etc) required to complete the project including fee proposals and negotiations
Develop a schedule for project completion that effectively allocates the resources to the activities
Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
Determine the objectives and measures upon which the project will be evaluated at its completion
Work with department heads and Studio Directors and participate in team selection for the project
Ensure that all project personnel receive an appropriate orientation to the project
Execute the project according to the project plan
Develop forms and records to document project activities
Set up files to ensure that all project information is appropriately documented and secured
Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
Establish a communication schedule to update clients and appropriate staff in the organization on the progress of the project
Monitoring/Controlling the project
Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
Manage project staff according to the established policies and practices of the organization
Communicate with clients as outlined in proposal agreements
Ensure that the project deliverables are on time, within budget and at the required level of quality
Evaluate team members’ performance
Evaluate the outcomes of the project as established during the planning phase
Financial aspects of the project
Monitor and approve all budgeted project expenditures
Ensure that all financial records for the project are up to date
Prepare financial reports and supporting documentation for clients as outlined in proposal agreement
Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
Assist marketing in RFP’s/Opportunities
Assist studio director in the “Go/No Go” decision making process
III. Supervisory Responsibilities
The project manager does not directly supervise any specific positions; however, the project manager directly supervises their Project Administrator.
The Project Manager should demonstrate competence in some or all of the following:
Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Develop new and unique ways to improve operations of the organization and to create new opportunities.
Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
Positively influence others to achieve results that are in the best interest of the organization.
Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
1 year of management experience and 3 years of experience in an engineering field.
Bachelor’s Degree (B.S) from a four-year university or equivalent experience is preferred.
VI. Performance Metrics
Project Profit / Loss Statement (in conjunction with Studio Leader)
Client Satisfaction Ratings (in conjunction with Studio Leader)